Casino events

When organizing your next casino fundraiser, be aware of these seven crucial steps and risks.

After many years in the casino party and planning business, I have heard very sad stories from clients about what happened to their casino fundraiser, and would like to share the 7 Steps that you need to follow to ensure you have a successful casino fundraiser. and hire the BEST casino party company for your event.

The planning committee is the first step. This is the most important step in your planning, and you should assign someone to each of the specific tasks that need to be done for your event, such as legal and obtaining necessary licenses, finding a venue and catering for the event, obtaining sponsors to help cover the costs, obtaining donations, locating the appropriate casino company and determining who will handle the money. All of the above items are impossible to handle by one person. The only way to make it work is to assign one person to each item, leave them alone to complete the task, and have them report regularly to the person in charge of the event. To complete all the tasks you will need a lot of time. I recommend starting 4-6 months before the event date. Our new website is

2nd step: Research the law and obtain a fundraising license and township approval. Always keep in mind that gambling is illegal and hosting casino games at your event is gambling. This is important because a casino fundraiser is not the same as a car wash event. Because gambling is illegal, state authorities are responsible for preventing it, which means your casino fundraiser will be exempt from gambling regulations. Take the state of New Jersey. The state agency ABC (Alcoholic Beverage Control) is responsible for detecting and preventing illegal gambling. Unfortunately, their manual does not mention illegal gambling or exceptions to gambling laws; instead it just says gambling, and one of their investigators tried to shut down a casino fundraiser claiming it was gambling. Because of the second item, I want you remembered that the matter was dealt with before the date of the event. Despite the fact that your casino fundraising includes gambling, which is illegal, you are exempt from gambling rules under state law. The New Jersey State Legislature passed a law licensing casino gambling and establishing the Casino Control Commission to oversee the activity. They also passed a law authorizing fundraising in casinos and establishing the Legalized Gambling Control Commission to oversee the activity. What I want you to take away from this is that in order to make your casino fundraising legitimate, you must first learn the laws and obtain the necessary permits and approval from the municipality. Just because you’re a 501(c)(3) non-profit group that has a history of holding car washes to raise revenue doesn’t mean you can start a casino fundraiser just because that sounds fun. So, at this point, you should know that it’s a good idea to call your state attorney general’s office to find out the rules governing holding a casino fundraiser in your state.

Step 3: Find the best casino. The casino company may be required to be licensed by your state’s licensing laws. In New Jersey, there have been instances where a nonprofit group hired a casino party vendor and neither party was aware of the restrictions, resulting in the event being canceled and the imposition of fines. Every state is different, however, in New Jersey, the casino company and all dealers are required to hold a casino fundraising license. So the key here is to first learn the requirements on your own by phoning the state authorities, then call the casino companies and find out about the requirements to host a casino fundraiser . A professional casino party company will ask if you have your license and can email you the necessary documents. They should be able to walk you through the process of receiving your permit and getting permission from the township. If they don’t help you or explain the rules to you, they might not understand them, which could lead to tragedy.

Step 4: Who is in charge of your event? It is important to note that some casino party companies promote locally while others advertise nationally. Local companies, in my experience, are ideal for you because national companies may not know your state’s rules. Worse still, domestic companies won’t attend your event. What they do is call local businesses, get a price from them, and then add hundreds of dollars to the bill just to pick up the phone, even though the local business will be hosting your event and giving you a quote lower than that of the national one. When you look at each company’s website, you’ll see that some have pictures of movie stars and people having fun in a casino on the front page. Forget all the content created to seduce you because it doesn’t matter. When you get price quotes from casino party companies, you may get three or four that are in the same general range as the others, and one or two that are significantly higher. Consider the following scenario: You received quotes for $1000, $1100, $1200, and $2000. It doesn’t make sense that three quotes are in the same range, but one was much higher; it’s because the very high quote is from a national company that won’t run your event because they will call the local company that gave you the lowest quote in the first place and add the extra money to the bill .

Step 5: Game tables are the fifth step. A general rule to follow is that around 70% of your guests should be able to participate. You can make changes to this rulebook, but I wouldn’t go below 50% ability to play. The casino should be able to help you with this. They should also keep in touch with you throughout the week leading up to the event to make any necessary changes to the tables. Let’s say your event was supposed to have 300 people, but you found out last week that only 200 people will show up. A respectable casino will advise you to reduce the number of tables available. Because they will make more money, a bad casino company will want you to stick with the original suggestion. Simply put, the best casino party companies would prefer that you have the right number of tables, not too many or too few, and that they don’t prioritize their profits over your fundraising goals. Let’s talk about the gaming tables that will be used during your evening. As a certified dealer, I believe the best casino companies have new equipment that does not have folding metal legs and/or skirts under the table to conceal the metal legs. Consider why real casino tables don’t have metal folding legs. With up to 14 people leaning and shifting their weight across the table, a crap or roulette table is incredibly heavy. Maybe that’s why you shouldn’t use metal folding legs on your table, because you don’t want to risk the table collapsing. On a table with folding metal legs, I would never deal craps or roulette. The point I want you to remember here is that you should get a written agreement from the casino party provider that they will be the ones hosting your event and not outsource to anyone else. You can also request photos of the actual tables that will be used at the event from the casino company. If they can show you the tables on their website, that’s great, but why doesn’t a casino company include pictures of the tables on their website? Accept the company photo of table tops with people having fun because it doesn’t show the table legs, which I consider the most crucial aspect.

Step 6: Costs and recommendations of the casino. The casino party company should make recommendations on the appropriate casino tables to have at your event, as well as the amount of each table. They will stick to the general rule of allowing 70% of your guests to play, but they should also keep in touch with you during the planning process and be prepared to remove or add tables as needed. Remember that the casino is there to help you, but they also want to make money. A good casino will advise you to reduce the number of tables initially advised according to the number of guests if necessary, allowing them to be of great help to you while making a profit. Poor casino companies will try to persuade you to stick with your original strategy as this will allow them to win more money. The thing is, if you have too few tables, your guests won’t be able to play, which means they won’t be able to donate money to the event; on the other hand, if you have too many tables, they will not be used, which will make you spend more money than you should, and you risk losing money for the charity. Last but not least, some casino party companies that do fundraising will ask you for a share of your profits. Because it’s your money, never hire a company that wants a percentage of the profits. Think of the gaming company the same way you would a caterer or a DJ. They are paid a flat rate for their services and not a penny more.

Step 7: Who will be in charge of the funds? In a casino fundraiser, it is a cardinal rule never to let the casino company touch the money. Keep in mind that there could be thousands of dollars at stake and you will want to avoid any temptations or claims. A good casino will advise you on how to set up a “bank” and how only your employees will have access to the funds. There are times during the evening when the head of the casino company will do things to encourage additional donations, such as offering special chip offers to your guests that give more money at each table, but this does not should only be done one table at a time with one of your reps standing next to them.